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MINUTES OF THE
MEETING OF THE PARISH COUNCIL HELD AT THE YOUTH AND COMMUNITY CENTRE ON
MONDAY, TENTH DAY OF MARCH
2008 AT 7.30 PM PRESENT Cllr J Couzens in the Chair Cllrs Mrs S Cupman, J Cutting, De Vaux Balbirnie, Mrs S Dass, J Dunnett,
Miss L Gray, B Leatherdale, P Watson and Mrs A Wood There were 9 residents, County Councillor M Cossens and PCSO Leslie
Barnes present ITEMS RAISED BY RESIDENTS The residents were most unhappy about the complaints made against Clacton
Animal Aid and the possible closure of the rescue centre and felt strongly
that newcomers to the village should have decided to live elsewhere when
they knew about the kennels. Cllr
De Vaux Balbirnie updated the members of the public on the actions being
taken to assist Animal Aid. The
Chairman emphasised that the Parish Council had not been involved in the
action against the kennels. The matter of the Cooks Green Sub-Station was raised by a resident who
asked what had happened to the promised tree screening.
TDC would be contacted for a sight of the planning consent
and conditions. The Chairman welcomed County Cllr Mark Cossens and PCSO Barnes. APOLOGIES Apologies for absence were received from Cllrs Carter, Skeels and Ward MINUTES OF THE MEETING HELD ON 4
FEBRUARY 2008 These were approved and signed by the Chairman MATTERS ARISING None MATTERS BROUGHT FORWARD (a)
Internet – nothing
to report (b)
Highway Matters No
further comments regarding the location of the VAS sign from ECC. Cllr
Watson has hand delivered copy of our letter but there has been no
response. Neither
has there been any response to our request for action on the footpath from
the triangle at the top of Station Hill down to Ricebridge.
A request has been made for ECC to attend to the hole in the
footpath outside (c)
Affordable Housing –
the cost of the paperwork will be approximately £250 plus delivery
charge. It
was proposed by Cllr De Vaux Balbirnie, seconded by Cllr Wood and agreed
that we proceed with the survey on affordable housing. (d)
Planning for Gypsy and
Traveller Accommodation Nothing
further to report There
are travellers on the ECC site in (e)
Parish Archives Cllr
Watson gave a resume of the work needed to this area saying that the door
to the storage room needs to be secure and requires locks and a metal
panel attached to the face to deter forcible entry.
To enable a storage and filing system to be initiated, office
fitments are required to provide a central document storage facility for
both current and archive papers.
Various electrical works are needed. It
was proposed by Cllr Watson, seconded by Cllr Cupman and agreed that the
following amounts be spent: £386.00
on electrical work, £150 plus materials on securing the door and £600 on
office fitments.
(f)
Traffic Speed Checks
Scheme Cllr
Cutting reported on progress. He
has spoken with the Senior Traffic Management Officer who provided
leaflets about the scheme which must be promoted through the Parish
Council. Six unpaid volunteers
are required to work a minimum of one hour per week.
Various people have volunteered but he felt that we should enter
into a partnership with Thorpe Parish Council. POLICE/CRIME PREVENTION PCSO Barnes informed us of various incidents in February which included
the theft of a motor vehicle, burglary, criminal damage, nuisance youths,
road traffic accidents in Chairman closed the meeting at 7.53 pm to allow residents to comment and
reconvened at 8.00 pm. WORKING PARTY REPORTS Maintenance and Services Cllr Watson reported that he had completed and returned the questionnaire
from National Grid solicitors regarding the renewal of the lease for the
gas enclosure and compound. Our
solicitors now have all the original documents relating to the land
registry of the Parish Fields site. Following meetings with the ECC legal representatives agreement has been
reached to recover the road repair costs.
It is confirmed that ECC will pay for part of the entrance road
repairs and the full cost of the last year’s drain repairs.
The same solicitor has agreed to negotiate on our behalf with ECC
regarding the entrance road gateways. Street Lighting
– The damaged lights outside 160 Harwich Road and 25 Holland Road have
been repaired There
has been a request for additional lighting in St Osyth Road East near the
school. Contract Renewals Cllr Watson reported on the replies received to our tenders and said that
one tender was so very much lower that all the others.
It was agreed to defer awarding the contracts until this tenderer
had been contacted. Footpaths There is a problem on the footpath behind It was agreed to write to the owners of the dogs at Planning Matters Cllr Wood said there were no planning applications this month Cllr Cutting declared a personal interest in the following item. Application 08/00009/FUL – The Clerk reported that following her letter regarding the refusal, an
email had been received detailing TDC reasons for refusing the
application. Application 07/00477/FUL – 163 The Street The applicant has submitted this application to appeal.
The Parish Council had no objections to this development and it was
agreed to write in support. Application 07/01768/FUL – 128 The Street This has been refused due to overlooking issues. It was agreed to write to the Enforcement Officer regarding the skips in TDALC - No
meeting LITTLE (a)
Chairman’s
Report: The
AGM was held on 28 February and the committee and officers were elected
for the coming year. The
2007 accounts show an operating surplus £3,229.18 for the year.
The committee continue to explore additional fund raising
activities for the complex and are in discussions with Clacton Classic Car
Club with a view to holding a Classic Car Show during the summer.
We are also pursuing the possibility of holding Stamp and Coin
fairs and Arms and Militaria fairs in the Youth and Community Hall. There
were 18 pitch bookings in February and the first R & T Tours
Tournaments will be held on 22 and 23 March. The Chairman said there is a suggestion to extend the Youth and Community
building and some funding is available from Parish Fields.
Other grants will be sought. Cllr Watson said that details of the proposed gates to close the entrance
road out of hours have been sent to the both ECC and BT.
Order to repair the east boundary fence has been placed and
scheduled for completion this week. Now that the new entrance gates to the playing field are being well used,
it is obvious that the surface is becoming increasingly dangerous due to
holes and very uneven ground. Before
the car boot season starts and the surface deteriorates even more, it is
prudent to pave the entrance area.
The best value price received is £4000. It was proposed by the Chairman,
seconded by Cllr De Vaux Balbirnie and agreed that we proceed with the
work to the entrance to Parish Fields. VILLAGE HALL Cllr Dunnett reported that the hall is well used.
The work to the kitchen has been completed.
The AGM will be held on Wednesday 19 March at 7.30 pm. MILLENNIUM GREEN Nothing to report TENDRING DISTRICT
COUNCIL Cllr De Vaux Balbirnie reported on his various activities during the
month including the opening of the Life Styles Health Centre.
Darts man Bobby George is raising money for the Chairman’s
charities There is funding available from Councillors for work within their
Parishes. So both Cllrs De
Vaux Balbirnie and Cllr Skeels can be approached by the Parish Council. CORRESPONDENCE
It was agreed to write to TDC expressing the Parish Council’s support
for the continuation of the centre and offering help to resolve the
problems. FINANCE AND CHEQUES AUTHORISATION The up-to-date balance of the Council’s funds were noted.
ITEMS DEEMED URGENT BY CHAIRMAN None ANY OTHER BUSINESS Cllr Watson – the lighting maintenance contract is due for renewal
Should we go out to tender? . The next meeting of the Parish Council will be held on Monday, 7th APRIL 2008 at 7.00 pm which will be followed by the Annual Parish
Meeting at 8.00 pm at the Youth and Community Centre. There being no further business, the Chairman closed the meeting at 9.35
pm. Website designed and maintained by Bendale Web Design |
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